Topic: Office Manager/Admin Assistant 

1.  Office Manager/Admin Assistant

Posted 12 days ago

Job Basics:

Company:       OneMap Mineral Services, LLC

Location:        Houston, Texas

Status:           Employee


Please send resumes to No calls please.


Summary of Responsibilities, Essential Duties & Expectations:


The Administrative Assistant is generally responsible, as directed by management, for office supply management, mail distribution and coordination, office organization, and general reception duties.  This is a full-time employment position based in Houston, Texas



·         Check and distribute mail

·         Manage postal supplies

·         Prepare & manage FedEx shipments

·         Mail original documents (deeds, affidavits, etc) for recording to appropriate courthouse(s)

·         Scan and file recorded documents

·         Scan Division Orders when received

·         Mail delinquent/ad valorem tax payments

·         Scan and file tax receipts


Copier management

·         Manage supplies (paper/toner/etc)

·         Contact service when needed


Supply management

·         Receive requests for supplies

·         Inventory

·         Place orders

·         Organize Supplies, Server Room, and Kitchen



·         Send facilitator appreciation letters and gifts

·         Manage corporate gift-giving

·         Assist in organizing any celebrations/events being organized by OneMap, or for the Office

·         Facilitate yearly/quarterly/seasonal philanthropical participation by staff (Food drive, Habitat, Blood Donation, 5K, etc.)


Employee Onboarding

·         Set-up workspace for new employees (phone, equipment, furniture, supplies)

·         Obtain keys/access cards/building management documentation

·         Gather and manage employee contact information

·         Provide benefits information and coordinate sign-up (401K, insurance, etc)

·         Coordinate access to needed systems

·         Keep track of all procedure documentation



·         Greet guests and sign for deliveries

·         Receive and direct calls made to primary line

·         Order and Pick-Up/Receive Lunches when requested by executive team (for lunch meetings, celebrations, etc)

·         Prepare Conference Room for meetings (ensure its clean, set up for presentations, bottled water available, etc.)


Document Preparation

·         Drafting Transmittal Letters from templates

·         Preparing Check Requests from templates

·         e-Signature Setup and Management

·         Prepare documents for execution/notarization



·         Keep track of events such as NAPE, DUG, etc. with deadlines associated

·         Prepare and organize OneMap's Holiday Schedule

·         Notify the office when important meetings are happening and if special attire is requested by our executive team

·         Keep track of work anniversaries & birthdays



·         Set up and maintain a Recycling option for our offices

·         Assist/Organize/Orchestrate shredding

·         Assist/Organize/Orchestrate cleaning of Kitchen/Refrigerator/Office


Accounting Assistance

·         Mail quarterly distributions

·         Scan revenue check detail and send to Rachel for Mineralsoft.

·         Scan and file invoices



·         Handle printing, stuffing and mailing of small mailouts

·         Prep envelopes for closing packages



Qualifications (Experience, Competencies, Skills, Education):


Candidate must have:


  • Experience with general office management.
  • Possesses a high school diploma. Associate degree or four-year college degree preferred.
  • Excellent verbal and written communications skills. 
  • Proficiency with Microsoft Office Suite including Excel, Word.
  • Ability to work well in a team environment.
  • Strong attention to detail, high level of accuracy and good planning and organizational skills.  



Adam Olivier CPL
Houston TX